Partner Events Kick-Off Form

We’re so excited to partner with your team on an upcoming event! Please read the following details and complete the form below to get started!

All events need to be in a sponsorship package. If you are interested in co-hosting an event with our team, please email Margaret@lesbianswhotech.org.

ALL THE DETAILS

Types of Partner Events

Our sponsors are able to choose from one of the following event types for our event.

  1. Networking Event, Happy Hour, or Holiday Party:: Capacity ranges from 50 – 200 people. These events are held on a weeknight for 2-3 hours depending on the city. The focus of this event is on building deeper relationships with local, badass techies and engaging your employees.
  2. Mid-Senior Level Intimate Dinner :: Capacity ranges from 15 – 75 people. These events are held on a weeknight for 2-3 hours depending on the city, held at our partners’ offices or a restaurant. The focus of this event is on relationship building with mid-senior level techies.
  3. Executive Level Intimate Dinner :: Capacity ranges from 15 – 25 people. These events are held on a weeknight for 2-3 hours depending on the city, held at our partners’ offices or a restaurant. The focus of this event is on relationship building with mid-senior level techies.

Invites

Our team is responsible for handling external invites for the event, our partners are responsible for inviting internal folks to attend. We aim for 3x the RSVPs than the event capacity. All events will use our registration process.

  1. Networking Event, Happy Hour, or Holiday Party:: These events are not typically curated based on skill set or experience.
  2. Mid-Senior Level Intimate Dinner :: Our sponsors can choose from the following type of attendees for our team to invite to the dinner :: technical folks or local leaders.
  3. Executive Level Intimate Dinner :: Our sponsors can choose from the following type of attendees for our team to invite to the dinner :: technical folks or local leaders.

Food & Beverage Expectations

Our partners are responsible for all additional event costs like food, beverage and venue costs if the event is not hosted at your offices.

  1. Networking Event, Happy Hour, or Holiday Party:: Based on past events of this type, expectations around f/b are alcoholic beverages will be provided (beer, wine, and liquor), with non-alcoholic beverage options and light appetizers.
  2. Mid-Senior Level Intimate Dinner :: Based on past events of this type, expectations around f/b are a sit-down dinner, or buffet, alcoholic beverages will be provided (beer, wine, and liquor), with non-alcoholic beverage options.
  3. Executive Level Intimate Dinner :: Based on past events of this type, expectations around f/b are a sit-down dinner at a restaurant, alcoholic beverages will be included (beer, wine, and liquor), with non-alcoholic beverage options.

Venues

Our sponsors are responsible for providing or securing the venue for the co-hosted event.

  1. Networking Event, Happy Hour, or Holiday Party:: Venue can be our partners’ offices or a local bar or restaurant.
  2. Mid-Senior Level Intimate Dinner :: Venue can be our partners’ offices or local bar or restaurant.
  3. Executive Level Intimate Dinner :: Venue must be a restaurant.

Programming at the Event

All events will start with the playing of our organization video, no exceptions :: bit.ly/ORGVIDEO. The goal of all events is relationship building and networking. Because of this, any programming should be limited to less than 10 minutes.

  1. Networking Event, Happy Hour, or Holiday Party:: Our partners can give a 5-10 minute welcome address to compliment the video.
  2. Mid-Senior Level Intimate Dinner :: We recommend an executive from your team attending to give a 5-10 minute welcome address to compliment the video. We’ll also promote the executive(s) attending in our invites to secure attendees.
  3. Executive Level Intimate Dinner :: We recommend at least 2 executives from your team attending to give a 5-10 minute welcome address to compliment the video. We’ll also promote the executive(s) attending in our invites to secure attendees.

Photographer

Your team will own :: Our partners are responsible for finding a photographer for all event types. We can support in finding a great photographer, however our partners will need to cover the cost.

Date

We need to approve :: The date and city of the event will be selected and approved by the Lesbians Who Tech & Allies team with consultation of our sponsor’s preferences.

Attendee Data

Our team will share data 24 hours before:: Our team will share the following information about all attendees of our event with our sponsors 24 hours before :: first name, last name, email address, skills, Linkedin profile link, years of experience, job title, and company.

On-site Support

Our Partners Lead Events On-site :: The Lesbians Who Tech & Allies team loves to attend all of our co-hosted events, however, depending on availability and location of the event, we might not be able to send a member of our team to attend. Reese Byrne and Margaret Clark will be your team’s main point of contacts leading up to the event and will be on-call during the event to support if needed.

Branded Materials/Creative Direction

CoBranded Materials need to be approved :: We love when our sponsors get creative on ways to build out an amazing event. We do ask that any co-branded materials be approved by our team and that the use of rainbows be reserved for events held around Pride.

In Summary

Lesbians Who Tech & Allies will own ::

  1. Before the Event :: Building list of folks to invite, building an RSVP page, building a custom cobranded graphic, sending invites and bumps through several channels, securing RSVPs, sharing RSVPs with sponsors.
  2. At the Event :: If a member from our team is present, giving a welcome address.
  3. Post Event :: Sending follow-up email to all attendees, posting photos on Facebook.

Our partners will own ::

  1. Before the Event :: Completing this form, securing the venue, all additional event costs & logistics like food & beverage, getting your executives, recruiters, techies and ERG members to the event
  2. At the Event :: Checking people in at the door, ensuring our organization video is played with sound, welcome address & closing address, photography onsite.
  3. Post Event :: Sending us the photos, sending several personalized follow ups post event to your top recruits, sharing success story internally to stake holders.

Please complete the following form to get started!

  • Initial Here
  • Initial Here
  • bit.ly/ORGVIDEO

    Initial Here
  • Initial Here
  • Event Strategy ::

  • (to be approved by Lesbians Who Tech & Allies team)
  • (to be approved by Lesbians Who Tech & Allies team)
  • This field is for validation purposes and should be left unchanged.